Accreditation Audits

Overview

CompKeepr provides a secure way to share student records with accreditation auditors without exposing real student identities. This feature creates de-identified copies of student data that auditors can review.

Step 1: Duplicate Student Records for Audit

1. Navigate to the Students page
2. Select the student(s) you want to include in the audit
3. Click the Copy icon to duplicate their evaluations
4. A de-identified account called Audit User is created with copies of the student's evaluations

Tip: If creating multiple audit accounts, click Edit to rename them (e.g., "Audit User 1", "Audit User 2") for easier tracking.

Step 2: Create an Auditor Account

To create an account for the accreditation auditor:

1. Go to Users
2. Click Add User
3. Enter the auditor's real email address (required for password setup)
4. Set the Location to "Audit"
5. Set the Role to "Instructor"
6. Save the account

Important: The "Audit" location is automatically created when you duplicate a student for audit. You do NOT create this location manually - complete Step 1 first.

Step 3: Auditor Access

When the auditor receives their account setup email:

1. They click the link to set their password
2. After setting the password, they are automatically logged in
3. They will only see students in the Audit location

Key Points

• Audit accounts see de-identified data only - no real student names or identifiers
• The Audit location is isolated from all other clinical locations
• Auditors cannot access data from other locations