School Administrator Capabilities

What School Accounts Can Do

School administrator accounts have the highest level of access in CompKeepr. You have full visibility and control over the entire system.

User Management

Adding Users

• Add individual users (instructors, preceptors)
• Request bulk imports from CompKeepr
• Add students (or request import from CompKeepr)

Managing Users

• Edit any user's information
• Change user roles
• Change user locations
• Send password reset links to any user
• Delete user accounts

Archiving Students

When a cohort finishes, you can archive students:

1. Navigate to the Students page
2. Select students to archive
3. Click Archive

Note: Archiving students automatically deletes all pending evaluations for those students.

Location Management

• Add new clinical locations
• Edit existing locations
• Assign users to locations

Competency Management

Competency Completion

View completion status for all students across all locations (Clinical Instructors only see their location).

Updating Requirements

If you change competency requirements while students are active:

1. Go to the Competency Completion page
2. Click Update After Requirement Change
3. Student completion records will be recalculated

Evaluation Management

• View any evaluation in the system
• Delete completed evaluation records
• Create evaluations for students
• Access all student data and reports
• Export data (if enabled)

Pending Evaluations

School accounts can see pending evaluations for all locations:

• View which preceptors have outstanding evaluations
• Send manual reminders (once per day per preceptor)
• Automatic Monday reminder emails are sent system-wide

Communication

• Send messages to any user in the system
• No location restrictions on messaging
• Use the Messages page to communicate with students, instructors, and preceptors

Reports and Data

• Access all student data and reports
• Export competency assessment data
• View system-wide statistics
• Create formal evaluations for any student

Accreditation Audits

School accounts can set up secure audit access:

1. Duplicate student records to create de-identified copies
2. Create auditor accounts with access only to Audit location
3. Auditors see anonymized data only

See the Accreditation Audits article for detailed steps.

Contacting Support

Contact CompKeepr for help with:

• Bulk imports - Import users or students in bulk
• Configuration changes - Modify evaluation forms, settings, competency requirements
• Technical issues - Use the Help icon in the app or contact support

Need More Help?

For detailed documentation, visit the CompKeepr GitBook.